Pride of Britain Awards 2023 - Privacy Notice
PRIDE OF BRITAIN AWARDS 2023 - PRIVACY NOTICE
Your privacy is important to us
We are MGN Limited, a Reach PLC entity (“MGN”) and ITV Broadcasting Limited (“ITV”), and we understand that your personal information is important to you and it’s important to us too. We are both data controllers with regard to the Pride of Britain Awards 2023 and are committed to safeguarding your personal information in line with data protection and privacy laws.
About this privacy notice
This privacy notice covers the collection and use of your personal information by MGN and by ITV as part of the Pride of Britain Awards nomination and judging process.
If you are a nominator, this privacy notice applies to the personal information that you provide to MGN when you make an award nomination.
If you are a nominee or award winner, this privacy notice applies to the personal information that has been provided to MGN by your nominator when they nominated you for an award, or that MGN or ITV collect through their own research, such as from news articles or other publicly available sources.
If you are an identified nominee, which means you have not been nominated by a nominator but we have identified you from our own research as someone who may be eligible for an award, then this privacy notice applies to the personal information we have collected about you either from news articles, other publicly available sources or information provided from other people we have interviewed.
Additional privacy notices may apply as detailed below.
This privacy notice was last updated on Wednesday 21 December 2022.
What personal information do we collect?
When you make a nomination or are nominated (either by a nominator, or directly by MGN/ITV) for an award we will ask for the following personal information:
Name of the award nominator
Telephone number of the award nominator
Email address of the award nominator
Name of the award nominee
Postal address of the award nominee
Telephone number of the award nominee
Personal information may also be included in the narrative of why the nominee deserves the award. This could include anything about the nominee’s life, including sensitive information such as health information or criminal offence data about themselves or others.
We also conduct our own research to find identified nominees. We will collect the same information to the extent it is available from publicly available sources or other third parties we interview.
How will we use your personal information?
We will process your personal information on one or more of the following legal grounds:
Our legitimate interests: Where it is necessary to use your personal information for the purposes of our legitimate interests (or those of a third party). We have explained some of these interests in more detail below. We use your information on this legal basis where we have considered that, on balance, our legitimate interests are not overridden by your interests, fundamental rights or freedoms.
We have a legitimate interest in collecting the nominator’s personal details (such as name, contact numbers and/or email address) from the nominator, from publicly available sources or when ITV or MGN find out about the nominee’s story from another source, so we can contact the nominee or identified nominee to see if they are interested in taking part in the awards process.
We have a legitimate interest in using the nominee’s/ identified nominee’s personal information so we can assess their suitability to take part in the Pride of Britain Awards and receive an award, including using their details to perform searches on the ITV news archive and publicly available information online.
We have a legitimate interest in collecting basic personal details about the nominee’s/ identified nominee’s next of kin (usually their name, a contact number and/or address) so we can contact them in the event of an emergency.
We have a legitimate interest in providing certain personal information to third parties who may require it to supply any benefits to award winners, the nominator and their friends and family, or to help facilitate their participation in the Pride of Britain Awards (or, on Good Morning Britain or This Morning, if the award they have won is related to these programmes). This may include travel agencies, airlines, resorts and hotels.
We have a legitimate interest in using the nominee/ identified nominee’s and nominator’s personal information to deal with any questions or complaints arising in relation to their contribution to the programme.
To comply with legal obligations: Where it is necessary to process your personal information to comply with legislation and/or regulatory obligations (for example, we may need to keep financial records for tax purposes).
Consent: We may ask you for your consent to use your personal information (and/or sensitive information) for a specific purpose. We will explain the specific purpose for processing at the time we ask you for such consent.
We process your data for the purpose of journalism.
Use of the journalistic exemption: The exemption protects freedom of expression in journalism. It applies if an organisation or individual acts with a view to publishing something in the public interest. Sometimes when we are using your personal information for journalism, we rely on the exemption from certain requirements under the data protection law. The type of information we receive or obtain through our investigation about nominees or identified nominees for Pride of Britain Awards often contains sensitive information, such as health, sexual orientation and ethnicity. We will use the journalistic exemption where necessary for this type of information as it aligns with the purpose of the Pride of Britain Awards.
Where consent or the journalistic exemption are not being used to facilitate the processing of sensitive information, we may rely on the following:
Vital interests: Where is it necessary to process your sensitive information to protect your interests or someone else’s (for example, if there is a medical emergency and consent cannot be obtained).
Information that has been manifestly made public: Where you have clearly made your sensitive information public (for example, on publicly available social media websites or when speaking in interviews or footage).
Legal claims and defence of rights: Where it is necessary to process your sensitive information for the purposes of establishing, making and/or defending legal claims.
What do we do with your personal information?
When you submit a nomination for an award, or you are nominated for an award, MGN will review all of the information provided in line with the selection criteria outlined in the Pride of Britain awards terms and conditions. MGN will use the personal information provided by nominators, or compiled from its own research, to produce a shortlist for each award.
Personal information of shortlisted potential award winners (which may include both nominees and identified nominees) will be shared with the relevant award judging panel. The panels are made up of members selected by MGN and will review the shortlist to choose winners of the awards and inform MGN of their decision. ITV Studios Limited and/or MGN may also contact nominators and/or nominees/ identified nominees to research their story as part of the awards selection process prior to the winners being contacted.
If you are selected as a winner of an award, MGN and/or ITV Studios Limited will use the personal data provided by the nominators to contact you. Winners will be contacted and asked to confirm that they are willing to be a winner of the relevant award and for their personal information to be used for this purpose. ITV Studios Limited will use the personal information provided to contact the award winners, invite them to the Pride of Britain Awards ceremony and arrange associated travel and accommodation.
If the award is the Good Morning Britain Young Fundraiser of the Year award or the This Morning Emergency Services Award, MGN will also ask if your contact details can be passed over to ITV Studios Limited to be featured on Good Morning Britain or This Morning, depending on the award won. MGN may also ask winners’ permission to feature them on the Pride of Britain Awards website.
If a winner does not wish to accept the award, then their personal information will be deleted except for personal information identifying them as a winner who declined an award, which will only be stored by MGN.
ITV Fundraiser of the Year Award only:
When you submit a nomination for the award, or you are nominated for the award, MGN will pass all of that information to ITV to review it in line with the selection criteria outlined in the Pride of Britain Awards terms and conditions. The local ITV region where the nominee/ identified nominee lives will use the personal information provided to produce a shortlist of potential award winners. If the nomination does not comply with the terms and conditions, then the relevant personal information will be promptly deleted. Shortlisted potential award winners may be contacted by ITV and asked if they would like to appear on ITV regional news to talk about their nomination.
Personal information of the shortlisted potential award winners for each region will be shared with the award judging panel. The panels are made up of members selected by ITV and will also include at least one external judge. The panels will review the shortlist to choose a winner of the award. ITV will then inform MGN of their decision.
MGN will share details of the winner of the award with ITV Studios Limited. The winner will be contacted and asked to confirm that they agree to be the winner of the award and for their personal information to be used for this purpose. ITV Studios Limited will use the personal information provided, invite the award winner to the Pride of Britain Awards ceremony and arrange associated travel and accommodation. MGN may also ask the winner’s permission to feature them on the Pride of Britain Awards website. If a winner does not wish to accept the award, then their personal information will be deleted except for personal information identifying them as a winner who declined an award. ITV Studios Limited may also contact nominators and/or nominees/ identified nominees to research their story prior to the winners being contacted.
Who will MGN or ITV share my personal information with?
As mentioned above, MGN and ITV may share your personal information between them and also with ITV Studios Limited for the purposes of the “Pride of Britain Awards” television programme, This Morning and Good Morning Britain. If you and your story are being considered for the Pride of Britain Awards programme, This Morning or Good Morning Britain, or you have been invited to attend the Pride of Britain Awards ceremony then the ITV Studios Limited privacy notice for programme applicants, participants, contributors and audience shall apply in addition to this privacy notice. Please make sure you read this.
Will MGN or ITV send you marketing messages?
Neither MGN nor ITV will use a nominator’s or nominee’s/identified nominee’s personal information provided as part of the award nomination process to send marketing messages, unless the nominator has consented for themselves to receive marketing messages from MGN about the Pride of Britain Awards.
Once selected as a winner, you may be asked by MGN if you agree to be contacted by TSB Bank plc (“TSB”), partner of the Pride of Britain Awards and if you grant consent, your personal information may be passed to TSB.
What are your rights?
Any personal information you supply will be treated in accordance with applicable data protection laws including the UK General Data Protection Regulation and the Data Protection Act 2018. We are committed to delivering the rights that individuals are entitled to under data protection laws. These are:
the right to request a copy of the personal information MGN hold about you. To do this, please contact firstname.lastname@example.org making clear that you are requesting a copy of your personal information and including full details of what you require. You may also be required to submit a proof of your identity. If you would like to request a copy of the personal information that ITV holds about you, please contact email@example.com with the same details.
the right to withdraw your consent where consent is used to process your personal information
the right to object to your personal information being processed;
the right to restrict processing in certain circumstances.
the right to rectification. You may request that we correct any inaccurate and/or complete any incomplete personal information;
the right of erasure. You may request that we erase your personal information and we will consider your request along with any lawful reason for not doing so;
the right not to be subject to decision making based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significant effects;
the right to data portability. In certain circumstances, you may request that we provide your personal information to you in a structured, commonly used and machine readable format and have it transferred to another provider of the same or similar services to us. and
the right to lodge a complaint with the supervisory authority. We suggest that you contact MGN or ITV about any questions or if you have a complaint in relation to how we process your personal information. However, you do have the right to contact the relevant supervisory authority directly. To contact the Information Commissioner’s Office in the United Kingdom, please visit the ICO website for instructions.
If you wish to exercise any of these rights, please contact:
firstname.lastname@example.org in relation to your personal information held by MGN;
email@example.com in respect of your personal information held by ITV.
MGN will be the data controller of personal information that forms part of an award nomination.
MGN Limited incorporated and registered in England and Wales with company number 02571173 whose registered office is at One Canada Square, Canary Wharf, London E14 5AP
Personal information will be passed by MGN to ITV and ITV Studios. ITV and their affiliates as set out below (as applicable) will be the data controller for personal information it receives from MGN.
ITV Breakfast Limited is a company registered in England and Wales (registered number 02578005) for the Young Fundraiser of the Year award
ITV Broadcasting Limited is a company registered in England and Wales (registered number 00955957)
ITV Studios Limited is a company registered in England and Wales (registered number 03106525)
Registered address of ITV and their affiliates: ITV White City, 201 Wood Lane, London, W12 7RU
If you wish to contact us about this privacy notice, please email MGN at firstname.lastname@example.org or the ITV group of companies at email@example.com.